How to Pack and Ship Beers for Competition

I’ve been on the receiving end of beers being shipped to me for competition, and I’ve also packed and shipped a few hundred bottles for competition and beer trading purposes. I’ve picked up a few tips and tricks along the way, so this is a quick rundown of how I recommend shipping to competition. The person who unpacks your beer will thank you, and your bottles will arrive intact, everyone wins!

Bottles and Caps

When entering competition, it’s best to use plain brown 12oz longneck bottles with plain gold crown caps. Every competition will accept plain bottles with gold caps, but not all competitions will accept bottles with raised lettering like Sam Adams or New Belgium bottles. And not very many will accept cork and caged bottles. Most competitions will accept a blacked out cap, but not all. A great tip here is to write a couple letters on the caps of bottles with a sharpie so you can identify the bottles. When you go to ship the beer, you can use 91%+ rubbing alcohol and a paper towel or cotton ball to remove the writing and make the cap plain again.

Labels

The competition you enter will probably have you fill out or print a form to attach to your bottle. The only proper way to affix the label to the bottle is with a rubber band. Don’t glue it, tape it, or attach it with wire or string. Doing any of those things might get your beer disqualified, which would defeat the purpose of entering the competition. The competition staff have to remove the labels and attach an entry number on the bottle so that the judging process is anonymous. If it’s difficult or impossible to get the label off the beer may be disqualified.

The National Homebrew Competition recommends that you place the bottle label in a plastic sandwich bag in case the bottle breaks they can identify which beer broke and possibly contact you for a replacement. This is good practice for any competition and as long as the label is readable while rubber banded to the bottle in the bag, you won’t be disqualified.

Tag ‘Em and Bag ‘Em

Once you have the labels rubber banded onto the bottles, place each bottle in a gallon size ziplock bag. This will contain any leakage if a bottle cap were to fail or if a bottle were to break. I like the freezer bags because they are thicker plastic that’s less likely to be cut open if a bottle breaks. As long as the breakage is contained, the box will likely still be intact and therefore still be delivered by your preferred carrier. Your bottle should look about like this now:

Labeled and Bagged Bottle

Protect the Bottles

When it comes to padding the bottles and the box I take a three step approach.

  1. Protect each bottle individually with a layer of bubble wrap. Use a rubber band or two to secure the bubble wrap to the bottle. The person who unpacks your bottles will be thankful you didn’t use tape here, and from my experience it is a perfectly effective way to secure the bubble wrap.
  2. Secure all bottles to each other so they don’t collide with each other. If you have some large and sturdy rubber bands, use those to secure each bottle to a buddy, then secure the pairs to each other until you have one large mass of secure bottles. If you can’t make rubber bands work for whatever reason, use packing tape to secure the bottles in a similar manner. When you are done you should have a solitary mass of bottles that doesn’t do much shifting. This will prevent the bottles from crashing into each other and breaking.
  3. Protect the collective bottles with additional padding. Wrap a layer of bubble wrap around the mass of bottles and secure with a piece of tape. This will protect the bottles from outside threats such as the box being dropped on a sharp corner or piece of metal.

IMG_20160306_232131Box ‘Em Up

Find a suitably sized box and place the protected bottles inside. Use more padding to make the box tightly filled. Don’t over stuff the box, but you should have to hold the flaps down manually to make the box closed. Tape the outside of the box securely with packing tape on all the seams and the edges.

Ship It

Ship using UPS or FedEx. It’s illegal to ship alcohol with USPS. I know there are some people that do it anyway, but I can’t recommend it since there is some tiny risk of legal trouble by shipping that way. I’ve personally found FedEx to be cheaper than UPS, and close to price with USPS anyway.

6 thoughts on “How to Pack and Ship Beers for Competition

      • Puppy pads work well also … anything with that awesome gel may work.

        FYI – I would recommend normal tape (not packing) to wrap the bubblewrap. It comes apart much easier with risking fingers with a knife.

        • I started to recommend masking tape. I had one box done like that and it seemed to work well and it came off easy, but sample size is too small for me to recommend it.

  1. Neither UPS nor FedEx will ship beer if you tell them what it is (at least this is the case in Oregon, California, and Texas). That means you have to lie, which is fraud and a crime. Additionally, shipping alcohol across state lines without an appropriate license is also a crime. USPS is the safest, easiest, cheapest way to ship and the flat rate boxes are a great deal. You can use a machine instead of a person and put the wrong return address, if you want, but still retain the tracking number. No matter what you want to do, shipping beer for a homebrew competition is illegal. Sometimes we do it anyway and the easiest and best way to do it is with the USPS.

    • I have never had to tell FedEx what I was shipping. I create the label online. Worst case this a violation of the terms of the carrier agreement and they are not obligated to uphold their end of the agreement, which was to deliver the package. I’ve never heard of this being considered fraud.

      To quote the AHA on the legalities of shipping beer: “It is not against any federal laws to ship your entries via a privately-owned shipping company for analytical purposes.”

      Federal law governs interstate commerce so shipping beer across state lines is not illegal. Potentially if you shipped beer within a state you could run up against state law, but that’s beyond the scope of this article.

      Shipping beer with USPS is definitely illegal.

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